Event Planning Guide

If you have any questions, please contact the us now at our office at 800.7495.2879 between 8:00a.m.-5:00p.m. Monday thru Friday.




Catering involves much more than just the food. it is important to consider all of the factors that go into producing a successful and memorable event. Please click on the topics below to learn how these factors affect the total price of your event.

How Much Will It Cost? | Menu | Equipment | Kitchen | Staff | Tax | Service Charge | Delivery | Gratuity | The Big Picture

How Much Will It Cost?
We do not print specific prices of individual items on our menu. Catering involves much more than just the food. it is important to consider everything that goes into producing a successful and memorable event.

Each event is entirely unique, and we cannot put a single price tag on what it would cost to cater your event. although we're not the most expensive caterer in the Bay Area, our choice of fresh and local high quality ingredients, the best vendors, well trained staff and a commitment to customer service do justify our pricing.

Pricing can be affected by the date, duration, and location of the event as well as equipment needed and menu selection. Our proposals are priced include a detailed summary of charges, with all equipment, staffing, and taxes included.

below are some ranges from previous events:

  • Corporate Lunches $15 - $40 / person
  • Heavy Hors D' Oeuvres Cocktail $40 - $70 per guest
  • Passed Hors D' Oeuvres Cocktail $40 - $70 per guest
  • Buffet Wedding $65 - $90 per guest
  • Sit-Down Wedding $85 - $120 per guest

Back to Top

The majority of the cost of catering is often the food. Important factors to consider are 1. How many courses (i.e., appetizers, main course, dessert, etc.) 2. How many options in each course and 3. What kind of food do you want to serve? Free-range meats, organic poultry and sustainable fish are generally more expensive then vegetarian fare and should be considered when planning your menu.

It is important to balance how many options you want to have with the quantity of each option. For example, if you have six appetizer options for 150 guests, do you want 150 pieces of each option - so that everyone can taste each item; or do you want 150 total pieces – so that everyone can taste one piece of food? These decisions will have an impact on the total cost of your event.

Drinks are also an important item to consider. Do you plan to serve alcohol, non-alcoholic beverages, both? What about coffee and tea service? The general reality is the more food and more options you offer, the more it will cost.

Back to Top

In order to feed people, we have to provide them with at least the basic of dishware and utensils. If you want china, silver, and glassware, the price will increase. Keep in mind guest tables, chairs, linens, buffet and service tables, mobile kitchens, pitchers, flowers, etc.

Back to Top

On-site facilities have a significant impact on what kind of food can be served at your event. Is there a kitchen at the venue you have selected? Is there a commercial oven? Range? Refrigeration? If yes, what is the capacity? If no, it may be more sensible to create the menu around the venue’s facilities.

Back to Top

The people who transport your food, prepare it on-site, serve it, and clean it up add to the cost as well. The total number of staff will vary according to the complexity and size of your menu, the number of different items, and the level of personal service you desire. Keep this in mind when considering plated service, passed appetizers, buffets, bartending service, the design of your event, etc.

Back to Top

We have to charge sales tax for all catering services, including the food. The current tax in California is around 8.75%. You should factor this in when figuring out how much you want to spend.

Back to Top

Service Charge
We give you 100% of the attention and service required to make your event a success.It is standard practice in the catering business to add a service charge to the total price of all events. This charge is not a gratuity that is shared among on-site staff. This charge pays for everything from the labor to produce the food for your event to the wear and tear on service utensils to the time we spend with you designing and revising your menu.

Back to Top

Keep in mind that event timing will impact your delivery and set-up costs as well It will cost more to prepare food in the wee hours of the morning, or to close an event in the late hours of the evening. If your venue requires that all rental equipment be removed from the premises before midnight, the equipment rental company will charge a fee.

Back to Top

While gratuities are not required, they are greatly appreciated and customary. In addition to the basic premise of working hard, our staff does it with a smile on their faces, and an open, friendly attitude that makes a visible difference to you and your guests.

Back to Top

The Big Picture
The above information is intended to give you an honest, thorough overview of what it costs to make your event just how you envisioned it, and the best it can be. We do not intend to make you gulp for air and get a queasy feeling inside when you start thinking about how it all adds up.

Please let us know if we can answer any questions and help to make your event happen. We love what we do and we work hard to create successful events.

Close this Window